Guide to all speakers

Japanese (Guide to all speakers)

This conference will be held in an onsite, online or hybrid format. Check your session style and your own presentation format to prepare the presentation.

Execution style

Execution style:

Session category	Presentation length	Format	Remarks
Keynote / invited / special speech	70min (60min talk + 10min Q&A)	Hybrid	1A3-PS-1 is broadcasted by YouTube live, too.
Organized sessions	20min (15min talk + 5min Q&A)	Hybrid	The length of some OS invited speech is 40min.
General sessions	20min (15min talk + 5min Q&A)	Hybrid	All sessions in room P are held online.
International sessions	20min (5-10min talk + 10-15min Q&A) in real time sessions	Online	Submit 15min video in advance for on-demand presentation.
Proposed sessions	Follow the agenda determined by the organizers	Hybrid	1A1-KS-2 is broadcasted by YouTube live, too.
Student sessions	Follow the agenda determined by the organizers	Hybrid
Industrial sessions (long)	20min (15min talk + 5min Q&A)	Hybrid
Industrial sessions (short)	10min (8min talk + 2min Q&A)	Hybrid
Interactive sessions	100min Q&A	Onsite	Standby at your booth

1) Speakers in international sessions

2) Speakers in oral sessions (keynote/invited/special speech sessions, organized sessions, general sessions, tutorial sessions, proposed sessions, student sessions, and industrial sessions)

2)-1 Onsite speakers
2)-2 Online speakers

3) Speakers in interactive sessions

1) Speakers in international sessions

The international sessions will be held in both on-demand presentations and real-time sessions. The real-time sessions will be only held online. Each speaker will have 20 minutes in the real-time sessions. Give a short presentation of 5-10 minutes and use the rest of the time for questions and answers. The short presentation should be given by the speaker on the spot or by sharing a short video created by the speaker on the screen. You also need to make a presentation video (mp4) of up to 15 minutes long and at most 500MB in size for the on-demand presentations.

A guide to creating presentation video files:

*** Registration period for presentation video files ***
Friday, April 1 to 2pm JST on Wednesday, May 18 (NO EXTENSION)

*** How to make a video ***
Create a video file using one of the following methods.

1. A video file in mp4 format exported from the narrated slides of Microsoft PowerPoint or Keynote.
2. A video file in mp4 format recorded from online conferencing systems such as Zoom, Webex, etc. or video distribution systems such as mmhmm.
3. A video file in mp4 format created with Adobe Premiere, iMovie, etc.

*** Uploading video files ***
Upload your video file from the following link.
https://app.box.com/f/97ba5945b00e467db4231376657e8c9b

When you submit your video file, set the file name to “your paper ID + full name.mp4”. Also, be sure to add the revision number when replacing the file.
eg. 1S1-IS-3-02_ Jason_Brown_presentation-movie.mp4
In case of uploading the revised version, please add the revision number to the file name to distinguish it from the original file. Using same name might cause some problem in updating the content.

*** Notes ***

• The copyright of the contents belongs to the author. The copyright will not be transferred to JSAI, but we ask for permission to post the contents on the conference website.
• The author is responsible for any copyright and trademark issues. Please prepare your presentation materials with this in mind. The following items are not allowed to be published.
• Any unauthorized use of the faces of famous musicians, athletes, entertainers, etc., from Japan or abroad (photographs, videos, music, etc.)
• Any unauthorized use of photos, etc. in which the face of an individual can be recognized.
• Any unauthorized use of photos copied from the websites.
• Any unauthorized use of domestic or foreign manga, animation, or artistic works.
• Any unauthorized use of music covered by copyright.

Presentations in the real-time sessions:
Enter the Zoom meeting of your session and make presentation according to the chairperson’s direction.

See the following page in advance:
2)-2 Online speakers

2) Speakers in oral sessions (keynote/invited/special speech sessions, organized sessions, general sessions, tutorial sessions, proposed sessions, student sessions, and industrial sessions)

Above oral sessions will be held in an onsite, online or hybrid format.

2)-1 Onsite speakers

*** Flow of presentations ***

• A note PC connecting to the Internet to access Zoom is available in each session room. You are strongly recommended to use the PC for your presentation.
• Submit your presentation file at the slide desk to check your slides at least 30 minutes prior to your session. Bring the file using your USB memory or something to the venue. The slide desk is located at the side of reception desks at the front entrance on the venue’s ground floor.
• Enter the session room 15 minutes before the session.
• You can access your presentation file from the note PC at the platform in the session room. In your presentation turn, take the platform, open your file in the PC, share the screen using Zoom’s screen sharing function, and start your presentation.

*** In case of using your own PC ***
If you will use your own PC for your presentation, enter Zoom corresponding to the session in advance and ascend the platform in your presentation turn. TURN OFF THE MICROPHONE AND SPEAKER OF YOUR PC to prevent the howling.

2)-2 Online speakers

Confirm the following things in advance.

• Secure enough network bandwidth of the Internet for video meetings.
• Check whether your microphone, speaker and video camera are working well.
• Confirm the Zoom URL, or ID and password of the session where you will make presentation.
• Install the latest version of Zoom client to your PC *.

* You can join Zoom meetings from Web browsers, but they cannot allow you to use the full functions of Zoom. There are some restrictions, so you should use Zoom client. Please download the latest version from the following URL:
https://zoom.us/download#client_4meeting

*** Presentation flow ***

• Enter the Zoom meeting corresponding to your session 15 minutes prior to the session.
• Rename your username by adding the last two digits of your presentation ID at the head of the username as follows:
  eg. 02: Jason Brown, if you are Jason Brown and your presentation ID is 1F3-OS-10b-02.
• Turn on the microphone and video camera of your PC in your turn. Share the screen and start your presentation according to the chairperson’s direction.

*** How to access to Zoom ***

• Zoom access information will be available in session timetables at JSAI2022 program browsing site at the beginning of June.
• You will need authentication even to show session timetables at the program browsing site after paper PDFs are published there. The access control will start on around May 27. You can find your account ID and password in your admission ticket email. The admission ticket emails will be sent to all participants at the end of May.

3) Speakers in interactive sessions

All interactive sessions will be held onsite. There are no online presentations.

Upload poster PDF file

Create your poster PDF file for the sake of online participants as well as the paper poster and upload the PDF file to the program browsing site in advance.
Specification of PDF: 1 page, A4 size, landscape orientation

*** How to upload ***

1. Log in JSAI2022 program browsing site and upload your poster via “my menu”→”my related presentation” →” add presenter’s supplemental information” → “file cabinet”. After your poster is ready to open to participants, please click “move to live” button.
2. See the page for the details. Your account ID and password will be informed by the admission ticket email to you.
3. Upload period: from the end of May to 2pm JST on Thursday, June 9, 2022 (NO EXTENSION)

*** Copyright Notice ***
The copyright of the contents belongs to the author. The copyright will not be transferred to JSAI, but we ask for permission to post the contents on the conference website. The author is responsible for any copyright and trademark issues. Please prepare your presentation materials with this in mind. The following items are not allowed to be published.

• Any unauthorized use of the faces of famous musicians, athletes, entertainers, etc., from Japan or abroad (photographs, videos, music, etc.)
• Any unauthorized use of photos, etc. in which the face of an individual can be recognized.
• Any unauthorized use of photos copied from the websites.
• Any unauthorized use of domestic or foreign manga, animation, or artistic works.
• Any unauthorized use of music covered by copyright.

*** Other Notices ***
Speakers are requested to register for participation in advance. If you have not completed registration, you will not be able to upload your poster because your account on JSAI2022 program browsing site will not be registered.

Presentations on the session day

Schedule:

Day	Setup time	Presentation time	Removal time
June 16	10:00am – 11:00am	11:30am – 1:10pm	1:10pm – 2:00pm
June 17	10:00am – 11:30am	12:00pm – 1:40pm	1:40pm – 2:30pm

• Create your poster and bring it to the venue. The poster is recommended to be A0 sized one in portrait orientation.
• Display your poster on the backboard panel of your booth and setup other materials if you have during the setup time. You can use the following facilities:
  One backboard panel. The size is W900mm x H2100mm.
  Half of one desk. Two speakers share one desk. Your space is W900 x D450 x H700mm.
  One outlet of AC 100V power supply.
  Several pushpins. Get some from the conference staff if necessary.
• Remove all your materials by the end of the removal time.